Easyappointments

Your staff spends hours playing phone tag with customers, manually checking availability, and sending appointment reminders. Meanwhile, competitors with online booking capture after-hours customers while you sleep. Easyappointments eliminates this scheduling chaos by giving your customers a professional self-service booking interface—without the $10-60/month fees of Calendly, Acuity, or SimplyBook.me. Designed for healthcare practices, salons, consultants, and professional services, this open-source scheduler automates appointment confirmations, sends reminders to cut no-shows by 30-50%, and prevents double-bookings across your team. Unlike SaaS platforms that control your data and raise prices annually, you own the entire system. Deploy it once on your infrastructure, customize the booking flow for your exact workflow, and never worry about vendor lock-in or compliance headaches again. The difference is simple: SaaS competitors charge per user forever. We deploy Easyappointments for free. You pay only for optional add-ons like automated backups or priority support. Your appointment data stays on your servers, your customers book without friction, and your staff reclaims 10+ hours per week from administrative tasks.

Problems This Solves

Phone tag and email coordination consuming 8-12 minutes per appointment—staff can't focus on delivering your core service
No-shows costing 30-50% of time slots because manual reminder calls don't happen consistently
Double-bookings damaging your reputation when team calendars aren't synchronized in real-time
After-hours booking requests going to competitors with 24/7 online scheduling while your phone line is closed
Paying $120-600 annually per staff member for SaaS booking platforms that control your customer data
Losing customer trust when third-party booking services change features, raise prices, or suffer data breaches

Features

Customer self-service booking interface that works 24/7—capture appointments while you sleep
Automated email reminders that reduce no-shows by 30-50% without manual follow-up calls
Multi-provider calendar management with real-time conflict detection to prevent double-bookings
Customizable service definitions and durations that match your exact workflow requirements

Use cases

Healthcare clinics let patients self-book appointments while maintaining GDPR compliance on Finnish serversSalons and spas eliminate paper appointment books and capture bookings outside business hoursTherapists and counselors manage confidential client scheduling without third-party data accessFitness trainers coordinate personal training sessions across multiple clients without scheduling conflictsLegal and accounting firms provide professional self-service booking while controlling sensitive client dataConsulting businesses reduce email back-and-forth from 5+ messages to zero per appointmentMulti-provider practices manage team calendars with automatic conflict detection across staff schedulesService businesses migrate from Calendly or Acuity to eliminate $200-700/year subscription costs

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Frequently Asked Questions

Is Easyappointments really free?

Yes. We deploy the open-source Easyappointments software at no cost—you own it completely. Unlike Calendly ($120-192/year per user) or Acuity ($192-732/year), there are no monthly subscription fees. We only charge for optional add-ons like automated backup monitoring, priority support, or custom integration assistance. Most small practices run perfectly on the free core deployment.

What happens to my appointment data?

Your data stays on your infrastructure in Finland, never on third-party servers. Unlike SaaS booking platforms where the vendor controls your customer information, you maintain complete ownership and GDPR compliance. You can export, backup, or migrate your data anytime without vendor permission or export fees. This is critical for healthcare providers, consultants, and any business handling confidential client information.

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